JOB OPPORTUNITY

 

Job Title: Office Administrative Assistant 

Location: Synergy Coworking – 6709 Raymond Rd. Madison, WI 53719  
Job Type: Part-Time: 10-15 hours a week M-F (flexible schedule)  
Reports To: Synergy Staff  

Start Date: September

 

About Us  

 

Synergy Coworking is an inclusive professional space on Madison’s west side that supports a diversity of members with different office/workplace needs including entrepreneurs, small businesses and remote workers. We believe in building authentic relationships and cultivating a welcoming and productive space and community.  

 

Position Summary  

 

We are seeking a reliable, detail oriented and personable Office Administrative Assistant to support the daily operations of our coworking space by providing administrative support to members and staff. This role is ideal for someone who is self-driven, organized, detail-oriented, and enjoys working in a collaborative, community-driven environment. This role will assist with administrative tasks, member services, space management, and help create an orderly and welcoming and professional environment for our members and guests. This role is ideal for college students!  

 

Key Responsibilities  

 

  • Customer service and support provided to members, guests, and visitors. Assist members with inquiries, providing information about services, and helping with        booking conference rooms or other facilities.  

  • Answer phones, respond to emails, and manage incoming inquiries  

  • Stock and order office supplies and help keep the space clean and organized  

  • Support event coordination and preparation, including room setup and guest   

       check-in  

  • Help onboard new members and provide tours of the space  

  • Maintain records as needed and update relevant processes and procedures  

  • Responsible for social media posts, newsletters, and basic marketing tasks with  

       guidance on content 

  • Collaborate with the Community Manager on administrative projects and  

       community initiatives  

 

 

 

 

Qualifications  

 

  • Strong communication and interpersonal skills  

  • Detail-oriented, organized, strong time management and able to prioritize   

       effectively  

  • Proficiency with technology and ability to learn to use new software – Microsoft    365 suite a plus, Canva, social medias platforms and other software 

  • Self-motivated with a customer service mindset sh 

  • Prior administrative or office experience preferred  

  • Diversity centered and community-focused  

  • A proactive and positive attitude 

  • Attention to detail and problem-solving skills 

  • Flexibility and adaptability to changing situations 

 

What We Offer  

 

  • Compensation is $20/hour  

  • A welcoming, purpose-driven work environment  

  • Flexible hours and opportunities for growth  

  • Coworking membership  

  • Mentoring and professional development opportunities 

  • Connection to a diverse and supportive local network  

  

To Apply:  
Please send your resume and a brief letter of interest to admin@synergymadison.com. Tell us why you’re interested in this role and in joining the Synergy community!